Glossary

Job Search Glossary

Practical definitions for the terms behind resumes, ATS screening, keywords, LinkedIn profiles, cover letters, and interview answers.

This is more than a list of quick definitions. Each term explains what it means, why it matters, what it looks like in practice, and what people usually get wrong.

19 terms
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Resume

Resume

Terms that shape how your resume is structured, read, and judged.

Resume Summary

professional summarysummary

Definition

A short introduction at the top of your resume that explains your experience, specialization, and value.

Why It Matters

It helps recruiters understand your profile within seconds before they decide whether to read further.

Example

Example: "Product designer with 5 years of experience in B2B SaaS, onboarding flows, and conversion improvement."

Common Mistake

Many candidates write a vague paragraph about being motivated and driven instead of showing actual focus and level.

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Reverse-Chronological Resume

chronological resumereverse chronological

Definition

The most common resume format, where your latest roles appear first and older experience follows below.

Why It Matters

This format is often the easiest for both recruiters and ATS software to understand quickly.

Example

Example: your 2024 role appears above your 2022 role, which appears above your 2020 role.

Common Mistake

A common mistake is choosing a stylish format that hides dates, titles, or employers behind design-heavy layouts.

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Skills Section

skills

Definition

The part of your resume where you list relevant skills, tools, technologies, or languages in a clear way.

Why It Matters

It makes it faster for both ATS systems and recruiters to confirm whether you fit the role.

Example

Example: "Figma, UX research, wireframing, prototyping, design systems" is clearer than a random mixed list.

Common Mistake

Many people blend soft skills, hard skills, and irrelevant tools into one long unprioritized block.

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Action Verb

strong verb

Definition

A verb that starts a bullet point, such as led, built, improved, launched, or optimized.

Why It Matters

Strong verbs make your experience sound more specific, active, and accountable.

Example

Example: "Led the redesign of the onboarding flow" is stronger than "Was involved in onboarding."

Common Mistake

The most common issue is using passive, generic phrasing that hides what you actually did.

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Achievement Bullet

accomplishment bulletresult bullet

Definition

A resume bullet that shows what you did, what changed, and ideally the measurable outcome.

Why It Matters

Recruiters usually care more about evidence of impact than a list of responsibilities alone.

Example

Example: "Reduced time-to-hire by 18% by standardizing screening and follow-up workflows."

Common Mistake

Many bullets stop at responsibilities, such as "responsible for campaigns," without showing what improved.

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Resume Format

cv format

Definition

The overall structure of your resume, such as reverse-chronological, functional, or hybrid.

Why It Matters

Your format affects what gets noticed first, how easy the document is to scan, and how reliably ATS tools can read it.

Example

Example: a reverse-chronological format is often strongest when you have clear, relevant recent work experience.

Common Mistake

Many people choose format based on design preference instead of what presents their experience most clearly.

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ATS And Matching

ATS And Matching

Terms tied to screening, keywords, and how your resume is interpreted against a specific role.

ATS

applicant tracking system

Definition

Short for Applicant Tracking System, the software companies use to store, scan, and sometimes filter applications before a human reads them.

Why It Matters

If your resume is hard to parse or misses the right language for the role, you can lose visibility early.

Example

Example: an ATS may detect whether terms like "SQL", "customer success", or "project management" appear in the right context.

Common Mistake

People often think ATS is only a rejection robot, when the real problem is usually weak structure or poor relevance.

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Resume Keywords

keywordsjob description keywords

Definition

The words and phrases in a job description that describe skills, responsibilities, tools, or domain language the employer wants.

Why It Matters

Good keyword usage helps both ATS systems and recruiters recognize that your background fits the job.

Example

Example: if the role emphasizes "stakeholder management" and you have done that work, the term should appear clearly in your resume.

Common Mistake

A frequent mistake is using vague synonyms when the job description uses a specific established term.

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Keyword Stuffing

stuffing

Definition

Overloading a resume with repeated terms in an attempt to manipulate search or screening.

Why It Matters

It makes the document weaker for both recruiters and software because the writing becomes unnatural and less credible.

Example

Example: repeating "project manager" five times in one section without any real context or proof.

Common Mistake

A lot of candidates assume that more repetitions always help, when natural and relevant usage is usually much stronger.

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Tailored Resume

customized resume

Definition

A resume adjusted for a specific role by highlighting the right experience, language, and evidence.

Why It Matters

Tailoring usually improves your relevance far more than sending the same generic resume everywhere.

Example

Example: for a Customer Success role, you move retention, onboarding, and stakeholder work above less relevant tasks.

Common Mistake

The most common mistake is changing only the title at the top while leaving the rest of the content generic.

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ATS-Friendly Format

ats friendly resume

Definition

A resume format that software can read more reliably, using clear headings, simple structure, and standard text patterns.

Why It Matters

Good content helps less if the system struggles to tell where your experience, skills, or dates actually are.

Example

Example: a simple layout with headings like "Experience" and "Skills" is usually safer than tables and decorative blocks.

Common Mistake

Many people assume the most visually impressive format is also the strongest, even when complex layouts hurt parsing.

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Job Match

match scoreresume match

Definition

How closely your resume and profile align with the priorities, wording, and requirements of a specific job description.

Why It Matters

A stronger match makes it easier for both recruiters and software to understand why you are relevant.

Example

Example: if the role emphasizes onboarding, retention, and stakeholder management, those themes should be visible in your materials.

Common Mistake

A common mistake is assuming your relevant experience is obvious even when it is not clearly stated in the resume.

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Applications And Interviews

Applications And Interviews

Concepts that shape how you present yourself in letters, interviews, and professional profiles.

Cover Letter

application letter

Definition

A targeted letter that explains why you want the role and how your background matches the employer’s needs.

Why It Matters

A strong letter connects your experience to the actual role instead of just repeating your resume.

Example

Example: instead of saying you are passionate and hardworking, you explain how your onboarding experience matches the company’s current priorities.

Common Mistake

Many people write generic letters that could have been sent to almost any company.

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STAR Method

star interview method

Definition

An interview framework where you explain the Situation, Task, Action, and Result behind an example.

Why It Matters

It helps you answer in a way that is easier to follow, more concrete, and more persuasive.

Example

Example: you explain the problem, your responsibility, what you did, and the result instead of talking in circles.

Common Mistake

A common failure mode is spending too much time on background and barely explaining the action or outcome.

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Behavioral Interview

competency interview

Definition

An interview format where employers ask how you handled previous situations, decisions, or collaboration challenges.

Why It Matters

Your examples are often used to judge communication, prioritization, problem-solving, and teamwork.

Example

Example: "Tell me about a time you had to handle conflict in a project team."

Common Mistake

Many candidates answer with theory about how they usually work instead of giving a real past example.

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LinkedIn Headline

linkedin titleheadline

Definition

The short line at the top of your LinkedIn profile that signals your role, positioning, or professional focus.

Why It Matters

A strong headline improves both search visibility and first impressions with recruiters.

Example

Example: "Product Designer | B2B SaaS | Onboarding, Retention, Design Systems" is clearer than just "Designer."

Common Mistake

A typical mistake is writing something too generic or too internal to show what you actually do.

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Value Proposition

professional valuecandidate value proposition

Definition

A clear answer to why an employer should choose you, based on relevant experience, strengths, and evidence.

Why It Matters

It gives your resume, cover letter, and interview answers a consistent throughline that is easier to remember.

Example

Example: "I help SaaS teams reduce onboarding friction and improve activation through product-led design."

Common Mistake

Many people list personality traits about themselves but never explain what problem they actually help the employer solve.

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LinkedIn Optimization

linkedin profile optimization

Definition

The process of improving your headline, summary, experience, and keywords so your LinkedIn profile is clearer and more searchable.

Why It Matters

A stronger profile makes it easier for recruiters to find you and understand your positioning quickly.

Example

Example: replacing a generic headline with one that shows your role, domain, and strengths.

Common Mistake

Many people treat LinkedIn as a copy of the resume instead of a searchable profile with clear positioning.

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Interview Coaching

mock interviewinterview practice

Definition

Structured practice designed to improve the content, structure, and delivery of your interview answers.

Why It Matters

Good interview coaching helps your answers sound more concrete, relevant, and easier to follow.

Example

Example: practicing a behavioral answer several times until the situation, action, and result all come through clearly.

Common Mistake

A common mistake is focusing only on what you want to say, without checking whether the answer actually sounds clear and structured.

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Turn Definitions Into Action

Once you understand the language behind job searching, it becomes much easier to improve your resume, write sharper applications, and practice stronger answers.